PV Bulletin

Release of CTIS Training Module 18: How to create and submit an annual safety report (ASR)

EMA has released Training Module 18 detailing the mandatory submission process for Annual Safety Reports through the new CTIS safety module.

Primary source: View

PV Impact Brief

Urgency: HighConfidence: high

What changed

This release marks the introduction of a mandatory channel for ASR submissions via the new CTIS safety module, requiring all clinical trial sponsors in the EU to transition their ASR submission processes to the CTIS platform.

Why it matters

The implementation of the new CTIS safety module will standardize how ASRs are submitted, potentially improving safety reporting efficiency and regulatory compliance across clinical trials in the EU.

Action needed

Clinical trial sponsors must update their internal SOPs for safety reporting and ensure staff are trained on the new submission steps for ASRs through the CTIS platform.

Relevant for
Regulatory Intelligence LeadQPPV
Processes impacted
ICSRCountry Compliance
Owner

Regulatory Intelligence Lead

Review cadence

Review in the next regulatory intelligence cycle.

Policy change details

Document type
Process Change / Guidance
Policy status
effective
Publication date
2026-07-22
Policy change
EMA has released Training Module 18 of the Clinical Trials Information System (CTIS), which details the process for creating and submitting Annual Safety Reports (ASRs) via the new safety module. This module will become the mandatory channel for ASR submissions in the EU clinical trial framework.

Key changes

Introduction of a dedicated ASR submission module within CTIS; mandatory use of this module for ASR management; updated step-by-step guidance on report creation, RFI response, and submission workflows.

Affected workflows

ICSRCountry Compliance

Responsible groups

Clinical SafetyPharmacovigilance OperationsRegulatory Affairs

PV impact

Clinical trial sponsors must transition their ASR submission processes to the CTIS platform using the new safety module. This requires updating internal SOPs for safety reporting and ensuring staff are trained on the new CTIS submission steps for annual reports.

View regulator source

Source document details

Exact policy details

Annual Safety Report Submission
Submit an Annual Safety Report (ASR) and respond to ASR RFI
Applies to: Applicable for clinical trial sponsors in the EU/EEA during the conduct of a clinical trial
Submit an Annual Safety Report (ASR) and respond to ASR RFI · p. 147 · High · Source

Extracted documents

Evidence and confidence

Confidence: highSource updated: Jul 22, 2026

Full briefing

Practical implication

Clinical trial sponsors must update their internal SOPs for safety reporting and ensure staff are trained on the new submission steps for ASRs through the CTIS platform.

The European Medicines Agency (EMA) has introduced Training Module 18 of the Clinical Trials Information System (CTIS) that establishes a new mandatory safety reporting module for sponsors of clinical trials in the EU. This module outlines the process for creating and submitting Annual Safety Reports (ASRs), which includes updated guidance on report creation, responding to requests for information (RFIs), and submission workflows. Sponsors must update their internal SOPs for safety reporting and ensure that staff are adequately trained in the new submission procedures by the time of mandatory implementation.

What changed: This release marks the introduction of a mandatory channel for ASR submissions via the new CTIS safety module, requiring all clinical trial sponsors in the EU to transition their ASR submission processes to the CTIS platform.

Why it matters: The implementation of the new CTIS safety module will standardize how ASRs are submitted, potentially improving safety reporting efficiency and regulatory compliance across clinical trials in the EU.

Practical implication: Clinical trial sponsors must update their internal SOPs for safety reporting and ensure staff are trained on the new submission steps for ASRs through the CTIS platform.

View original source

Published from the Firecrawl policy change extraction pipeline.

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